There will be several changes to the Vendor situation this year:

1. 1. Vendor Timeline
      1. If Application is accepted, contract & invoice sent
      2. PLEASE NOTE: Vendor Booth Assignment made after Payment is received
      3. Invoice due 45 Days after Contract sent
      4. Final instructions sent 2 weeks before event
      5. Space Assignment sent via email on Thurs. Sept. 19th
   2. Vendor invoices will be due 45 days after the vendor is approved and the invoice sent. As always, if this is a problem for you please contact us privately and allowances for returning vendors can be made. Last year we had several vendors with unpaid invoices cancel at the last minute and we were unable to fill those spots with different vendors. 
   3. Vendor No-Show or Late Cancellation Vendors that are a no-show or cancel after Sept. 1 without explanation may not be invited back. Refunds are not available for no-shows or late cancellations. If something happens, please contact us. We’ve had people not be able to attend for many valid reasons like illness or mechanical breakdown. 
   4. Vendor Booth Prices — The prices for standard vendor booths were increased modestly and the concept of a preferred price for 10X20 booths introduced. The “Returning Vendor” discount was eliminated.
   5. Vendor Area Layout — The vendor area will be in the same area as last year.  The “Emergency Access Road” will go through the vendor area. Vendor spots will be assigned after payment of the invoice.  The vendor blocks closest to the road will be allocated first as they have the highest foot traffic.. 
   6. 10X20 Vendor Spots — Vendor spots which are 10X20 will be different prices for the preferred end spots in a vendor block as this allows a vendor to sell on three sides. Please see the chart below for 10X20 vendor spots. The exact layout will be sent out just prior to the event so people can go directly to their designated vendor block. The preferred spots will be allocated on a first-come, first-served basis. There are a limited number of these preferred spots.  Once the preferred spots have been allocated, vendors wishing a preferred spot will be billed for a standard spot and upgraded if a preferred spot becomes available.  Invoices for preferred spots will be due within 45 days of being issued a preferred spot. Invoices unpaid after 45 days may result in our re-designating that preferred spot to another vendor and re-issuing the invoice for the standard amount instead. Please Note: Vendor coordinator reserves the right to place vendors using Viking tents in preferred spots at the standard rate to enhance the ambiance.
   7. Volunteer Thank You Gift — Vista Viking Festival is 100% volunteer run. Each year after the event we hold a thank you party for the volunteers. We ask each vendor to donate a few items we then give as a “Thank You” door prize to our volunteers. The vendor coordinator will circulate Sunday Afternoon asking for these donations. 
   8. Vendor Setup on Friday Sept. 20th will have a schedule for arrival and unload times. Last year in the new venue we were too lax on having empty cars, trucks and trailers in the vendor area. Once unloaded, all vehicles and trailers need to be moved to vendor parking. Arrival times will be 9am, 11am, 1pm and after 2pm. Please be realistic about your travel time and estimated arrival time period as you pick a preferred arrival time. If you arrive prior to your designated time period, the vendor coordinators will decide if your area is clear enough to proceed or if you need to wait for your designated time period. While vendor setup is always a bit chaotic, we had too many people trying to set up in the same area simultaneously last year.
   9. Vendor Takedown — Vendors are reminded that the event is open until 8pm on Saturday and 6pm on Sunday.  You must remain open until the end of the event. Thank You all for cooperating last year.  This is especially true for Sunday afternoon.  
   10. Traffic Flow for Setup and Takedown — All setup and takedown traffic will be one direction. Please enter through the near gate and exit out the far gate. This should make the vendor parking and traffic easier.
   11. Bar/Activity Tickets — Vendors are reminded that Bar/Activity Tickets taken by service or merchandise vendors will not be redeemed by VVF. This creates both a sales tax and accounting problem for the event. Last year we heard some vendors were taking food/bar/activity tickets as payment. If you choose to do that, please redeem them for food or drink prior to the close of the event. Refunds are not granted for food/bar/activity tickets.
   12. MERCHANDISE DUPLICATION — Vista Viking Festival has always prided itself on keeping merchandise duplication to a minimum. This has not been a problem for all of our existing vendors as we know you very well. Where this comes into play is approving NEW vendors for our event. If we are not aware of what you are selling we might unknowingly approve a new vendor whose wares overlap your merchandise leading to lower sales for you both. Help us protect your potential sales by informing us of all the items you wish to sell.
   13. Vendor parking and RV spots will be inside the AGSEM and not out in the general parking area. This is to free up those spots for more guest parking. Last year we turned away people due to a lack of parking so parking has been expanded and vendors & volunteer parking moved inside the AGSEM. You will need a Vendor Parking Pass to enter the Vendor Parking area. It will be emailed and copies available during setup.
   14. Onsite Camping — If you plan on remaining onsite either inside your vendor booth or in an RV, we will need to know how many people are staying overnight. The RV parking area has also moved.
   15. WEAPONS & KNIVES — The sale of ANY weapon, knife, axe and/or sharp item made from metal will not be allowed unless the vendor has demonstrated an ability to keep these items away from children and displayed safely. If you wish to sell any sharp items or metal weapons, you MUST receive written clearance from the Vendor co-ordinator prior to the event. Any vendor selling the above items who has not been pre-approved will be asked to close their shop and will not be issued a refund. They will also not be asked back for any future events. This is a requirement set forth by the event site, our insurance company and CA law. 
   16. LARGE BOOTHS — Those wishing booths larger than 10X20 should contact the Vendor Coordinator to determine availability, price and placement.